Village Hall Booking Forms
If you wish to hire the hall for a single event or regular classes or groups our booking forms can be downloaded here. Please also read and download the documents below.
Notice of Hall Booking Arrangements
ALL Hall Bookings and Information can be made by contacting :-
Robert Young Clerk to the Parish Council as follows:-
CONTACT TIMES :-
DAY TIME MONDAY to FRIDAY Between 10am - 12 Noon
EVENINGS Between 6:30pm -7:30pm
Telephone Nos 01827 707944 Mobile 07855050424
Any Hall Equipment can be made available but will require a deposit which will be returned providing there is no damage done.
For Hall Emergencies
Call Debbie Sullivan, Hall Facilitator on 07975586000
Areas for Hire are:-
The Hub
Entered from Kitwood Avenue with several small rooms including a kitchenette and a disabled toilet.
The Meeting Room
This can accommodate up to 14 people with conference table and chairs.
The Main Hall
Entered from Browns Lane thisis a larger hall for bigger events (180 people standing or 120 people sitting) together with a large commercial grade kitchen (off the Bar area with a serving counter), a Bar area, recently refurbished toilets and a single disabled toilet.
Robert Young Clerk to the Parish Council as follows:-
CONTACT TIMES :-
DAY TIME MONDAY to FRIDAY Between 10am - 12 Noon
EVENINGS Between 6:30pm -7:30pm
Telephone Nos 01827 707944 Mobile 07855050424
Any Hall Equipment can be made available but will require a deposit which will be returned providing there is no damage done.
For Hall Emergencies
Call Debbie Sullivan, Hall Facilitator on 07975586000
Areas for Hire are:-
The Hub
Entered from Kitwood Avenue with several small rooms including a kitchenette and a disabled toilet.
The Meeting Room
This can accommodate up to 14 people with conference table and chairs.
The Main Hall
Entered from Browns Lane thisis a larger hall for bigger events (180 people standing or 120 people sitting) together with a large commercial grade kitchen (off the Bar area with a serving counter), a Bar area, recently refurbished toilets and a single disabled toilet.
Conditions of Hire for Parish Hall
AREAS OF HALL AVAILABLE TO HIRE FOR EVENTS:
Whole Building
Main Hall
Kitchen
Meeting Room
The Hub
Children’s Parties (to age 12) Min 3 hours
(Include Preparation and Clean up Time)
ALL HALL CHARGES TO BE CONFIRMED BY PARISH CLERK
* Saturday, Sunday and late evenings bookings are only available by agreement of the Parish Council * Hall is available for Weddings and price is negotiable with the Parish Clerk.
2. The Parish Council Committee reserve the right to refuse any booking.
3. The Hall will be opened at the time booked.
4. A signed Booking Application form must be completed for any event and acknowledged by the Parish Clerk
5. All events involving any entertainment, alcohol, music and/or dancing must comply with the Local Authority Premises Entertainment Licence. Numbers must not exceed 180 persons at any one time.
6. The Hirer must conduct their own Health and Safety and risk assessment in accordance with the Management of Health and Safety at Work Regulations 1990. All conditions attached to the Hall’s Premises Licence and Hiring Agreement must be strictly observed. Nothing shall be done that will endanger the safety of people in the Hall or render invalid the polices of insurance relating to the hall or its contents and in particular :-
a) Obstructions must not be placed in gangways or exits
b) Fire appliances and Fire Safety equipment be kept in their proper places and used for no other purpose.
7. Cars must not be parked so as to cause an obstruction at the entrance to or from the Hall. The Parish Council accepts no responsibility for the safety of the vehicles or their contents whilst parked in the car park. Please keep noise to a minimum upon arrival and departure.
8. The Hirer will indemnify the parish Council against any loss of any tables or other equipment and the cost of repair of any damage sustained to the Hall or its contents. This applies during the period of hire and during any preparation and cleaning up time. Items taken into the Hall are at owners risk.
9. The Hall must be left as found in a clean condition after use, all lights switched off, except the Emergency Exit Lights and doors locked. You should not need to adjust thermostat or radiators. If this is necessary please return settings to where you found them and let our Hall Facilitate know.
10. Smoking is not permitted in any part of the premises including the garden area.
11. Organisers of events at which copyright music is performed in public shall be responsible for obtaining a licence from the Performing Rights Society.
12. The organisers of an event where a licence fee is payable for public performance of recorded music (e.g. records, tapes, cassettes, CDS etc..) shall be responsible for obtaining the necessary licence from the Phonographic Performance Ltd.
13. Nothing shall be done on or in relation to the premises in contravention of the law relating to betting, gaming and lotteries and the person or organisation to whom the Hall is let shall be responsible for seeing that the requirements of the relevant legislation are strictly observed.
DORDON PARISH COUNCIL
14. It is the responsibility of the hirer to obtain a Temporary Event Notice (TENS) if alcohol is to be supplied or sold. If guests bring their own alcohol exclusively for their own consumption a TENS is not required. If alcohol is given away at a party then a TENS is required. Application should be made to North Warwickshire Borough Council 01827 715341
15. Please note NO BALL games allowed in the Parish Hall.
16. When hiring the premises, the Council expects the Hirer to observe exemplary standards of behaviour and conduct with regard to safeguarding children and vulnerable adults. The Hirer is responsible for being fully aware of issues concerning the safeguarding of children and vulnerable adults. Any possible risks involved in proposed activities must be considered by the Hirer and appropriate action must be taken to protect everyone involved. The Council reserves the right to cancel any bookings where the safeguarding conditions within its safeguarding policy are not adhered to. This will include any incident where a group has allowed a person or people to help with running a group in any capacity without formal notification to the venue or without enhanced DBS checks being made available for inspection.
Whole Building
Main Hall
Kitchen
Meeting Room
The Hub
Children’s Parties (to age 12) Min 3 hours
(Include Preparation and Clean up Time)
ALL HALL CHARGES TO BE CONFIRMED BY PARISH CLERK
* Saturday, Sunday and late evenings bookings are only available by agreement of the Parish Council * Hall is available for Weddings and price is negotiable with the Parish Clerk.
2. The Parish Council Committee reserve the right to refuse any booking.
3. The Hall will be opened at the time booked.
4. A signed Booking Application form must be completed for any event and acknowledged by the Parish Clerk
5. All events involving any entertainment, alcohol, music and/or dancing must comply with the Local Authority Premises Entertainment Licence. Numbers must not exceed 180 persons at any one time.
6. The Hirer must conduct their own Health and Safety and risk assessment in accordance with the Management of Health and Safety at Work Regulations 1990. All conditions attached to the Hall’s Premises Licence and Hiring Agreement must be strictly observed. Nothing shall be done that will endanger the safety of people in the Hall or render invalid the polices of insurance relating to the hall or its contents and in particular :-
a) Obstructions must not be placed in gangways or exits
b) Fire appliances and Fire Safety equipment be kept in their proper places and used for no other purpose.
7. Cars must not be parked so as to cause an obstruction at the entrance to or from the Hall. The Parish Council accepts no responsibility for the safety of the vehicles or their contents whilst parked in the car park. Please keep noise to a minimum upon arrival and departure.
8. The Hirer will indemnify the parish Council against any loss of any tables or other equipment and the cost of repair of any damage sustained to the Hall or its contents. This applies during the period of hire and during any preparation and cleaning up time. Items taken into the Hall are at owners risk.
9. The Hall must be left as found in a clean condition after use, all lights switched off, except the Emergency Exit Lights and doors locked. You should not need to adjust thermostat or radiators. If this is necessary please return settings to where you found them and let our Hall Facilitate know.
10. Smoking is not permitted in any part of the premises including the garden area.
11. Organisers of events at which copyright music is performed in public shall be responsible for obtaining a licence from the Performing Rights Society.
12. The organisers of an event where a licence fee is payable for public performance of recorded music (e.g. records, tapes, cassettes, CDS etc..) shall be responsible for obtaining the necessary licence from the Phonographic Performance Ltd.
13. Nothing shall be done on or in relation to the premises in contravention of the law relating to betting, gaming and lotteries and the person or organisation to whom the Hall is let shall be responsible for seeing that the requirements of the relevant legislation are strictly observed.
DORDON PARISH COUNCIL
14. It is the responsibility of the hirer to obtain a Temporary Event Notice (TENS) if alcohol is to be supplied or sold. If guests bring their own alcohol exclusively for their own consumption a TENS is not required. If alcohol is given away at a party then a TENS is required. Application should be made to North Warwickshire Borough Council 01827 715341
15. Please note NO BALL games allowed in the Parish Hall.
16. When hiring the premises, the Council expects the Hirer to observe exemplary standards of behaviour and conduct with regard to safeguarding children and vulnerable adults. The Hirer is responsible for being fully aware of issues concerning the safeguarding of children and vulnerable adults. Any possible risks involved in proposed activities must be considered by the Hirer and appropriate action must be taken to protect everyone involved. The Council reserves the right to cancel any bookings where the safeguarding conditions within its safeguarding policy are not adhered to. This will include any incident where a group has allowed a person or people to help with running a group in any capacity without formal notification to the venue or without enhanced DBS checks being made available for inspection.
Hiring Agreement Requirements When Event is Finished
In the Bar Area you will find the following equipment :-
+ Broom
+ Mop - to be used for emergency spillages only. Please do not mop the wooden floor
+ Dustpan and Brush Kitchen
* Empty bin and remove ALL rubbish (to be taken away to be disposed of)
* Wash and correctly stack china on the shelves
* Wash cutlery and out in correct boxes
* Wipe out oven and clean hob
* Switch off oven switches
* Wipe down all surfaces
* Switch off all electric sockets
* Drain and switch of Dishwasher (Instructions on dishwasher) * Report all breakages in the Hall comment book
Main Hall
* Return all chairs to their original place
* Return all tables as shown on the table/chairs diagram on the notice board * Sweep the floor
* Make sure ALL windows and doors are closed
* Close window curtains
* Report any breakages/problems to the Hall Facilitator or comment book
* Turn off ALL lights
* Shut ALL doors (unless advised otherwise)
All Areas
ALL RUBBISH TO BE TAKEN AWAY AND DISPOSED OF BY THE HIRER (Any rubbish left behind will incur a charge for removal)
No rubbish is placed in the Hall’s wheelie bin as this is for the Hall Facilitator and cleaner
Please note deposit will be returned within 2 weeks of your hire (providing all terms and conditions are adhered to)
+ Broom
+ Mop - to be used for emergency spillages only. Please do not mop the wooden floor
+ Dustpan and Brush Kitchen
* Empty bin and remove ALL rubbish (to be taken away to be disposed of)
* Wash and correctly stack china on the shelves
* Wash cutlery and out in correct boxes
* Wipe out oven and clean hob
* Switch off oven switches
* Wipe down all surfaces
* Switch off all electric sockets
* Drain and switch of Dishwasher (Instructions on dishwasher) * Report all breakages in the Hall comment book
Main Hall
* Return all chairs to their original place
* Return all tables as shown on the table/chairs diagram on the notice board * Sweep the floor
* Make sure ALL windows and doors are closed
* Close window curtains
* Report any breakages/problems to the Hall Facilitator or comment book
* Turn off ALL lights
* Shut ALL doors (unless advised otherwise)
All Areas
ALL RUBBISH TO BE TAKEN AWAY AND DISPOSED OF BY THE HIRER (Any rubbish left behind will incur a charge for removal)
No rubbish is placed in the Hall’s wheelie bin as this is for the Hall Facilitator and cleaner
Please note deposit will be returned within 2 weeks of your hire (providing all terms and conditions are adhered to)
